There are 5 important questions to ask yourself before you confirm the details of any event. They are the well known 5 W's, or Who, What, Where, When and Why. The bigger and more important the event the more consideration you will need to give each question. For small childrens parties and informal gatherings the questions are fairly redundant but put yourself in the shoes of a business owner who is planning a corporate event for hundreds of clients and you will soon realise the importance of our friends, the 5 W's. Please continue to read this article for more detail on each of the questions.
The Guests and Who They Are : Understanding your guests is very important when planning an event. For informal occasions with friends and families it is not so important but for larger parties you will need to be very aware of the composition of the guest list. For example your choice of entertainment will be heavily influenced by the age of those attending. If there is a wide spectrum you will need entertainment for children as well as adults.
Event Type : You may have hosted events in the past but be very careful about applying a "one size fits all" template. Not all events are the same and to help clarify the type of event you are planning you should classify it as one of the following, corporate entertainment, charity event or social event. Organising a family reunion is completely different to hosting a company away day. Yes, there may be common elements but assuming that you can simply copy arrangements from one to the other will lead to problems.
Timings and Dates : When deciding on the timings for your event you need to consider it on two levels. The first been the general season / month. Some events are more suited to a particular time of year, for example an hawaiian party works much better during the Summer. Once the date is confirmed you can then get down to the "nitty gritty" of the event schedule.
Where to Host The Party : They key to making this decision is to reach a compromise between where you want to host the event and where you can host the event. Most hosts want to push the boat out and make sure the event is a memorable one but unfortunately there are other elements to consider, such as budget. Other factors that will affect the choice of location are availability, capacity, services and proximity.
Reasons for Hosting The Event : There are three main reasons for hosting an event, corporate entertainment, fund raising and social occasions. Hopefully as host you will know what category your event falls into. It may seem like a basic question but it is important to define the main purpose of the party before embarking on arranging the details.
Hopefully after reading this article you will understand the importance of taking time to consider what exactly you want your party or event to achieve. For smaller private occasions there is no need. The top priority should simply be the enjoyment of your guests but for those involved in corporate entertainment the stakes are a little higher. Treating staff and customers in an appropriate manner will pay dividends in the long run.
If all of the above seems like too much effort then think about hiring professional help. For big budget events the money that will be saved by a dedicated team usually more than offsets the expense of hiring the help.
The Guests and Who They Are : Understanding your guests is very important when planning an event. For informal occasions with friends and families it is not so important but for larger parties you will need to be very aware of the composition of the guest list. For example your choice of entertainment will be heavily influenced by the age of those attending. If there is a wide spectrum you will need entertainment for children as well as adults.
Event Type : You may have hosted events in the past but be very careful about applying a "one size fits all" template. Not all events are the same and to help clarify the type of event you are planning you should classify it as one of the following, corporate entertainment, charity event or social event. Organising a family reunion is completely different to hosting a company away day. Yes, there may be common elements but assuming that you can simply copy arrangements from one to the other will lead to problems.
Timings and Dates : When deciding on the timings for your event you need to consider it on two levels. The first been the general season / month. Some events are more suited to a particular time of year, for example an hawaiian party works much better during the Summer. Once the date is confirmed you can then get down to the "nitty gritty" of the event schedule.
Where to Host The Party : They key to making this decision is to reach a compromise between where you want to host the event and where you can host the event. Most hosts want to push the boat out and make sure the event is a memorable one but unfortunately there are other elements to consider, such as budget. Other factors that will affect the choice of location are availability, capacity, services and proximity.
Reasons for Hosting The Event : There are three main reasons for hosting an event, corporate entertainment, fund raising and social occasions. Hopefully as host you will know what category your event falls into. It may seem like a basic question but it is important to define the main purpose of the party before embarking on arranging the details.
Hopefully after reading this article you will understand the importance of taking time to consider what exactly you want your party or event to achieve. For smaller private occasions there is no need. The top priority should simply be the enjoyment of your guests but for those involved in corporate entertainment the stakes are a little higher. Treating staff and customers in an appropriate manner will pay dividends in the long run.
If all of the above seems like too much effort then think about hiring professional help. For big budget events the money that will be saved by a dedicated team usually more than offsets the expense of hiring the help.
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